Tendering Process in Construction Contract Management | Pre Qualification Documents

 

In construction, tender is a document submitted by a contractor in response to the bidding invitation from the client. Tender generally have three main scope: Supply of Goods, Deliver of Service and Construct the work.

Based on Process, tender are classified into three categories:

1.      Open Tender

• Applicable for supply of goods and service.
• Anyone can participate in the tender who are eligible to bid.
• Bidding document purchase might be required.
• Also known as quotation bidding, vendor/supplier/contractor shall submit their rates and first party select the lowest bidder.
• Bidding notice published in National Newspaper or Publishers.

 

2.      Selective Tender

• Limited second party can only participate in the tendering process.
• Client sends invitation to sort listed party to participate in bidding.
• Tendering process conducted in confidencial environment.
• Bidding awarded not only from financial aspect, technical aspect also plays major role.

 

3.      Negotiated Tender

• Negotiation with previously tied up supplier or party.
• Generally held during renewal of contract or initiation of contract.

 

Tender Pre Qualification Documents

Pre-qualification documents help client or tendering consultant to sort out the vendors/supplier or contractors that fulfill the minimum criteria to bid. 

Here is a list of pre-qualification documents: 

• Company Registration & Renewal 
• Annual Turn Over (Since Last 5 Years 
• Tax Clearance 
• Organization Structure 
• Company Work Experience Certificate 
• Work Sector 
• Located Geography 
• Operational Process 
• Current Projects 
• Financial Status 
• Senior Management 
• Previous Penalties/Black Listed History 
• Many More... 
  

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